Council meetings are formal events. They have a clear purpose – to make decisions – and are not just forums for debate. All Parish Council meetings are open to the public.
It is the Chairman's responsibility to ensure that effective and lawful decisions are made at Parish Council meetings. Decisions are taken by a vote; in the event of a tied vote, the Chairman has a second or casting vote.
There is one full Parish Council meeting each month with the exception of January and August the meetings are held on the first Tuesday of each month (previous exceptions) and the July meeting is held on the third Tuesday. There are planning committee meetings usually once a month and these are held in the Peel Park pavilion.
The Annual General Meeting of the Parish Council is held at the beginning of May, except in an election year when the meeting must be held within 14 days of the Councillors coming into office. The business transacted at this meeting is as follows: the election of the Chairman and the signing of the acceptance of office, the election of the Vice-Chairman, the appointment of Members to each of the Committees and working groups and to outside organisations.
All meetings usually take place in the Blue Room of Clanfield Memorial Hall and commence at 7 p.m.
Agendas for each meeting are displayed on the three Parish Council notice boards and on this website at least three clear days before the meeting.
The noticeboards are currently at the Co-operative store Drift Road; Clanfield Memorial Hall and on the Green in Chalton village