Annual Parish Meeting

Meeting details

  • Date: 4th April 2018
  • Duration: 18:45 - 19:10
  • Location: Clanfield Memorial Hall - Blue Room

Meeting minutes:


The Minutes of the Annual Parish Meeting held on Tuesday 4th April, 2017 were agreed and it was RESOLVED that they be duly signed as a correct record.


Apologies were received from the Parish Council Chairman Cllr Terry Collins


In the absence of the Chairman Cllr Foster relayed his report which is presented as written below:

“I reviewed the PC agenda for this time last year and you won’t be surprised to learn that it looks very like our agenda this evening, lots of the same projects that are still part of our work in progress.
I think it’s fair to say that all Parish Councillors, Diane, our Parish Clerk and Emma the new Open Space’s Officer, have had an extremely busy year and that will continue for some time to come. The PC have been supported in their projects by our County and District Councillors, Robert Mocatta, Ken Moon and Nigel Wren, they have also provided financial support for various village projects. I would like to thank them for their continued support as we move into what we expect to be a very eventful period for the village of Clanfield.

The Parish Council would also like to thank those colleagues at EHDC who have supported us where and when they were able to.

Councillors have taken on the various projects with determination, dedication and a positive outlook giving up their time freely to see the projects they are involved in move forward, which, in a lot of cases has been frustratingly slow, however, we continue to give our best efforts in serving the community.

Whilst all those involved with the Parish Council have worked very hard I feel it only fair to single out for special mention, Councillor John Bannell. John is involved in all three major projects that we are currently working on, the new Community and Sports Centre at Windmill View, the new Sports and Bowls Club at St James Place and the Crimea Barn Project.John has worked tirelessly on our behalf handling all the work involved with the lawyers, developer and other parties involved in these projects, his contribution cannot be underestimated, the Parish Council are extremely grateful and consider themselves very fortunate to have John as part of our team.

We hope to be able to make further announcements very soon on the position of the new Community & Sports Centre at Windmill View and the Sports Pavilion & Bowls Club at St James Place which will be welcome news to everyone in the village.

Unfortunately, Councillor Karen Crookshank give up her position on the Council this year to pursue less stressful activities, I would like to thank her for her very valuable contribution to the Parish and we wish her well for the future. Our newest Councillor is Rhian, who joined us in June 2017 and is getting involved in our activities and, as a young mum, brings a fresh perspective to our work. Emma has also joined us in a new position of Open Space’s Officer and has taken to her role with enthusiasm, commitment and a willingness to learn and grow into this new role.

We do have a vacancy and would welcome any offers to join us, anyone who is interested should, in the first instance, contact Diane.

The PC have been able to make grants available to various groups and good cause throughout the year, these include:
Clanfield Celebration’s Group - £300
Horndean Technology College (for the Pensioners Xmas lunch) - £150
Home Start Butser - £350
The Parish have also received funding throughout the year from Developers Contributions, these were:
New Bus Shelters - £16,050
Wellhead Re-Thatch - £4150
Allotment Gate - £910

That concludes my report, suffice to say I would personally like to thank all Councillors, District Councillors, colleagues at EHDC and the volunteers working with PC for their hard work and support for me in my year as Chairman and I would like to give a big thank you to Diane for her unflinching support and guidance throughout the year. Thank you.”


Cllr Mocatta stated that he would submit a written report in due course


EHDC joint report as below from Cllr Wren


Cllr Wren reported some highlights of the year at East Hants District Council

Council Tax
EHDC approved the Budget at their meeting on 22nd February - Council tax rate of £131.11 was set for a band D property a 0% Increase in the current rate. Fees and Charges will increase by 1.5% in 2018/19. Revenue support grant for EHDC has now ceased. The new homes bonus scheme is still under consultation. The 2018/19 budget assumes a 2% pay award. Pension contributions have also increased by 1%.

Strategic Property Investment Strategy
The Council approved in the last financial year an investment strategy borrowing up to £200 million over the next 5 years £40 million max per year this was from the Public Loans Board.
As a result, the 5 year projection shows that we will break even in 2018/19 (a balanced budget) with a surplus of just under £5 million in 2022/23

Taking care of our area
East Hampshire residents can join a campaign that is aiming to get half a million people across the country to clean up their local community in March 2018.

The National ‘Great British Spring Clean’ event comes to East Hampshire between Friday 2 and Sunday 4 March 2018.

East Hampshire District Council is encouraging and supporting groups and individuals, who want to ‘do their bit’ to join the growing team of Litter Heroes and help clear up the litter that blights our towns, villages and countryside.
People taking part in the event, will be able to use litter picking equipment supplied by East Hampshire’s street cleansing contractor, Idverde, to clear litter from an area of your choice.

RAPP Get Active8d
RAPP and Get Activ8d will be running over the Easter holidays, Monday 2 April - Friday 13 April 2018. More information will be made available nearer the time. The Rural Areas Play Project (RAPP) began in 2006 thanks to a big lottery grant and investment from Hampshire County Council.

RAPP was created by EHDC's former Childcare Development Worker, Alison Hemmings. There is a swathe of East Hampshire where there is no sustainable play or childcare facilities during the school holidays. This is still the case today especially in the more rural spots of the district.

In the ten years RAPP has been running it has won both national and regional awards for its work; The Partners in Excellence Award for Health & Wellbeing was first in 2007, right up to Play Champion status in 2015. The project aims to be as inclusive as possible for children of all ages and abilities.

RAPP has seen over 21,000 children & young people attend its sessions during the past decade. The core activities are for ages 4yrs+; children less than 8yrs must be accompanied by an adult at all times at the session. Over 8’s can stay providing all details are left for emergency contacts.

Free Parking at Christmas 2017
East Hampshire District Council gave away three hours of free parking to people visiting Alton and Petersfield on one of the busiest weekends of the year. Anyone parking in Petersfield and Alton could do so for free for the first three hours on both Saturday 2 December and Sunday 3 December.

The first Saturday of December is traditionally one of the busiest shopping days of the year and both towns hosted their own Christmas festivals on the Sunday.The give-away encouraged shoppers and visitors to the towns to browse local stores and enjoy the festivals, giving local businesses a vital boost. Saturday 2 December is also Small Business Saturday - a nationwide campaign which highlights small business success and encourages consumers to support the small businesses in their communities. The council has altered its parking meters to allow the three-hour tickets to be issued for free on those days.

EDDC aims to be one of the UK’s most business-friendly councils and this parking give-away is another example of how we try to help local businesses thrive.

Animal Welfare Team winning Gold Medals
EHDC’s Animal Welfare Team has established itself as one of the best in the country after winning a haul of gold medals from the RSPCA. The team won three golds out of a possible four, only one other council in the country did so well. EHDC officers Neil Thompson-Burton and Jen Rowberry scooped gold for their care of stray dogs, contingency planning and for their regulation of animal businesses around the district.

The team’s work had been assessed by the RSPCA Community Animal Welfare Footprint Awards, a nationwide organisation. The London Borough of Lambeth was the only other local authority in the country to win three golds and match EHDC’s success.

Caring for stray dogs – the council’s stray dog service was commended for its efficiency and care. It picked up 91 lost or unwanted dogs last year.
Contingency planning – awarded for having strong plans to look after animals displaced in the event of a public emergency.
Monitoring animal businesses – strict regulations are enforced to make sure animal businesses, including kennels, riding stables, catteries, pet shops, dog breeders and even a local bird park maintain the highest standards of welfare.

Keeping the Roof over head
East Hampshire District Council helped 580 households avoid homelessness last year. Even in affluent areas, homelessness is still a threat.

If a family or an individual suffers a change in circumstances, such as an illness to the main bread-winner or if someone loses their job, it can quickly become difficult for them to stay in their home.
In East Hampshire private rents are high and demand for social housing outstrips supply.

Some people can be left feeling there is nowhere to go. That’s where EHDC’s Housing Team comes in. It works with people threatened with homelessness to try to find a way to keep a roof over their heads. Very often this can mean finding a way to keep people in their current home. If family relationships have broken down, leading to someone moving out, or if a landlord and tenant cannot agree, the team will mediate between the parties to help find a resolution.

New rules governing homelessness are being introduced by the Government, including a further £170,500 of extra funding for this area. Some of this money is being used to employ two new Housing Support Officers to help keep people in their homes.

580 households were prevented from becoming homeless last year.

Taking the lead in Electric Cars
Ahead of Government plans to ban the sale of diesel and petrol cars by 2040 East Hampshire District Council is leading by example and promoting electric cars. The council has two electric vehicles available for staff to use. Swapping the previous petrol pool cars with a Nissan Leaf car and a Nissan e-NV200 van not only demonstrates leadership in this emerging technology but also makes financial sense. Since they were bought during 2016 they have clocked up more than 15,000 miles between them, saving the council more than £5,500 in running costs. Running costs for the vehicles has dropped from 40p per mile to just 4p per mile. It is predicted there will be a widespread switch-over to electric cars in the mid-2020s, when electric cars will out-compete petrol and diesel ones on factors like cost. The government offers grants to support the transition to electric vehicles including grants towards buying a new vehicle and installing a charge-point at home.
Fuel cost per mile – 40p
Electric car cost per mile – 4p

Community grants have been awarded locally to Clanfield Celebrations; Cricket Club; Homestart Butser; Clanfield Online


The clerk reported that following the completed audit last year there had been one matter to raise regarding gratuity which had been duly addressed and the closing balance/reserves as at 31st March 2017 stood at £349984.69


The Council were complimented on the recent work carried out to re-thatch the Wellhead;
A question was asked regarding the Lengthsmans scheme; a resident raised an issue with regards to the poor condition of many of the roads in the village.

The Chairman thanked the residents for attending and closed the Annual Parish Meeting at 7.10 p.m.


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