AGM minutes

Meeting details

  • Date: 14th May 2019
  • Duration: 18:45 - 21:55
  • Location: Clanfield Memorial Hall - Blue Room


Meeting minutes:

47/19TO ELECT CHAIRMAN AND VICE CHAIRMAN and signing of declarations

The retiring Chairman, Cllr Collins, welcomed everyone to the meeting and congratulated members on being elected to the Council – he also welcomed the new member, Laurent Coffre. He thanked members for their support during his three years as Chairman.
Nominations were requested for the position of Chairman – Cllr John Bannell was proposed and seconded, it was duly RESOLVED that Cllr Bannell be elected as Chairman for the coming year.
The Declaration was duly signed by the newly elected Chairman who then paid tribute to his predecessor. He said that Cllr Collins had been “an outstanding Chairman” adding: “Terry has successfully guided us through an enormous workload and many challenges, always with good humour and always, most importantly, with an eye firmly on the big picture - a mark of true leadership - and with the interests of the whole community in mind.”
Speaking of the year ahead, the Cllr Bannell said: “Whilst there are still a few months to go before all the land transfers will be completed, we can now look forward to the day when all that will be behind us. I believe that, this year, we have a golden opportunity and a challenge. The opportunity is to put Community, Health and Wellbeing and Sport at the centre of our agenda to promote awareness of what our village has to offer for its residents, to maximise participation, to encourage co-operation between the various stakeholders and to help to create a sense of belonging to a strong and mutually supportive community with a common purpose. That’s the opportunity that I hope we will grasp and take forward. The challenge lies in establishing the most effective management structure for all the land and property which we now look after - the estate is much bigger and more complex than in the past. Our duty is to sustain it in good and useable condition which means that we need to be looking ahead and budgeting for planned and preventative maintenance and improvement alongside organising and monitoring the routine work. Consequently, I am proposing that we form a Property Management Working Group which, after a year or so to find its feet, might become a Property Management Committee. One final thing. When I was first approached to take on this role, in addition to continuing to lead our negotiations on the remaining land transfers at St James Place, I thought long and hard and concluded that I would have to reduce some of my other commitments. It is for this reason only that I will be resigning as a Director and Trustee of Clanfield Sports and Community Foundation and I will also be stepping down from the Down Farm Barn Working Group but I will continue to wholeheartedly support both. The Chairman and Vice Chairman of the Foundation and my colleagues on the Working Group have been aware for a while now that this would be my decision and I am very grateful to them for their support.”
The Chairman called for nominations for Vice Chairman – Cllr Collins was proposed and seconded and it was duly RESOLVED that he be elected as Vice Chairman for the coming year - declaration duly signed
It was unanimously agreed that the new Chairman should write, on behalf of the Council, to former Cllr Sally Thomas to thank her for all she had done whilst she was a Parish Councillor.

48/19TO RECEIVE APOLOGIES FOR ABSENCE

Apologies were received from Cllr Harris.

49/19TO RECEIVE DECLARATIONS OF INTEREST

The Chairman and Cllr Collins declared an interest as Directors/Trustees of Clanfield Sports and Community Foundation; Cllr D’este Hoare, Cllr Clarke and Cllr Hurst as South Lane Meadow Trustees; Cllr White as Chairman of the Patients Participation Group; Cllr Clarke declared an interest in item 10 (b) on the agenda regarding the St James Place allotments – these were all non pecuniary interests.

50/19TO AGREE THE MINUTES OF THE LAST MEETING

The minutes of the meeting held on 2nd April 2019 had been circulated. It was RESOLVED that they be duly signed as a correct record.

51/19TO AGREE THE COUNCIL’S COMMITTEE AND WORKING GROUP STRUCTURE AND MEMBERSHIP FOR 2019/2020 AND TO ELECT THE CHAIRMAN OF THE PLANNING COMMITTEE

The Chairman proposed some amendments to the previous year’s structure. These were considered and agreed. The agreed list is attached to these minutes. Members were asked to inform the Clerk if, on reflection, they should wish any changes to be made to Committee and Working Group membership.
Cllr White was proposed and seconded and duly elected as Chairman of the Planning Committee.
The following appointments to Chair the Council’s Working Groups were confirmed - Cllr Clarke (Down Farm Barn Working Group); Cllr Foster (Finance and General Purposes Working Group) and the Chairman himself (Property Management Working Group).
The Liaison appointments were also noted and agreed. In answer to a question, Cllr Williams explained that the John Richards Charity, which is church-related, is there for people in need. Cllr Foster observed that there is currently no school liaison and he wondered if that should be considered. It was agreed that contact would be made with the Head Teachers during the course of the year.

52/19TO OPEN THE MEETING TO MEMBERS OF THE PUBLIC TO ALLOW THEM TO ADDRESS QUESTIONS TO THE PARISH COUNCILLORS

Meeting closed at 6.59 p.m.

Matters raised: Mr Moore reported that Neighbourhood Watch are planning to organise a community/networking event in September as a joint 3 Parish venture to co-ordinate activities and try to re-engage Neighbourhood Watch in the village; they have a Facebook page: clanfieldneighbourhoodwatch@outlook.com
Street Watch is a Hampshire Police and community partnership initiative which supports residents engaging in community civilian street patrols. It is a natural extension to Neighbourhood Watch and, although a decision has not yet been taken, the possibility of setting it up for the Clanfield area is being explored.
Cllr White said the Council should consider the possibility of appointing a part time ranger as, with the expansion of the Parish open space areas, she felt that this was becoming a necessity. This would be looked into by the new Property Management Working Group. Cllr Hurst would speak to the QECP rangers to see if they have any suggestions.

Meeting reconvened 7.08 p.m.

53/19TO RECEIVE COUNTY AND DISTRICT COUNCILLORS MONTHLY REPORTS

County Councillor Mocatta and District Councillors Ken Moon and Arthur Agate had submitted their apologies.

54/19TO RECEIVE AN UPDATE ON THE DOWN FARM BARN PROJECT

Cllr Clarke reported that a recent site meeting with South Downs National Park (SDNP) community funding and conservation officers was very encouraging and there is potential grant money available as well as 'community partnership' involvement.
Having been under Parish Council ownership for three months now, there are some matters that need attending to in order to make progress with improving and restoring the barn site. The first is to remove and dispose of the small trees close to the barn and that is in hand - cost £115. The second is to commission an Asbestos Survey of the small brick building that was the farm dairy. The cost of this survey would be £300 + VAT. The third is to arrange for a contractor to repair or replace the fence and gates on the southern side of the site. The fence is unstable and leaning; the gates are out of alignment and difficult to close. Estimates for this work were being obtained.
Cllr Clarke also reported that, although the building has been remarkably dry, the roof is now showing signs of wear in one or two areas. In order to prevent further deterioration, the Council’s professional advisers have recommended that a temporary roof should be put in place; this would be of corrugated perspex. A quotation was awaited from a specialist builder but the cost could be in the region of £20,000. Cllr Clarke considered that this would be a sound investment to protect the building until the full restoration works could proceed.
Cllr Clarke added that the Down Farm Barn Working Group will be planning some weekend open mornings to give members, neighbours, volunteers and villagers the opportunity to visit their new asset.
A concern was raised with regards to the funding outlook for the restoration of the barns and the necessity for the temporary roof works, and its potential cost, was questioned.
In response, Cllr Clarke said that the professional advisers were looking into the funding avenues for the barn renovations. It was also mentioned that the restoration plans were being drawn up over the Summer months with a view to pre-application public consultation taking place in September and the planning application for change of use and the form of the restoration works being finalised and submitted around October/November. It was noted that planning permission for the retention of the barns and the vehicle access point had been granted in 2016. Although there were reservations regarding the asbestos survey it was RESOLVED that, in view of Health and Safety, this should proceed at the estimated cost of £300 plus VAT.
Cllr Clarke thought that the Working Group would be meeting with the professional advisers before the end of May.

55/19TO CONSIDER THE WAY FORWARD WITH REGARDS TO THE BYELAW REVIEW inc. dog control orders

As Cllr Harris was not present, it was agreed to defer discussion on this item until the June meeting. However, Cllr Harris had circulated a revised draft for members’ comments.
It was noted that the car park next to the Sports Pavilion and the Bowling Green had not been let to the Bowls Club, although they had use of it, and it would need to be covered by the Byelaws. At present, its opening hours were controlled by the Bowls Club but that arrangement would need to be reviewed when Phases 2 and 3 at St James Place (Down Farm Park) are transferred to the Parish Council by the developers as this car park would be for use in connection with the Bowls Club, the sports pitches and visitors to the Park.

56/19LAND AND COMMUNITY FACILITIES AT ST JAMES PLACE (DOWN FARM PARK):

To receive an update on the proposed transfer of the Phase 2 land including the children’s play area and the allotments and also the Phase 3 land, comprising the sports pitches, to the Parish Council
The Chairman reported that a meeting had been held on 3rd April between EHDC, BDW and PC representatives to discuss outstanding issues on the site. A note of the meeting had been prepared and circulated by EHDC (Planning Compliance). Since then, a further meeting had been requested by the developers’ new site management team but that had been cancelled until more progress has been made towards completing the outstanding works. It was understood that the developers were aiming to complete the Phase 2 works by the end of May or shortly afterwards. Phase 2 is most of the open space park land including the children’s play area and allotments. The Chairman reported that the developers are not intending to fence the children’s play area as there is no requirement to do so on the approved plans. He also reported that the developers had said that they did not have any obligation to provide litter bins although he observed that one appeared to be shown on the approved drawings near to the children’s play area. This would be clarified with EHDC. Thereafter, the Parish Council would need to decide how many bins it needs to provide and where they should be sited to enable roadside access for emptying.
The Chairman also informed members about changes to cycleway and footpath access into the Phase 2 land from the footpath / cycleway alongside the A3. It was understood that the two access points at the south eastern corner of the site would not now be provided as the requirement had been omitted from the legal agreement between the developers and EHDC and there were also Health and Safety concerns which had also been brought to the attention of the Parish Council by members of the public at previous meetings. A slightly different position had been agreed between the developers and EHDC for the footpath access at the north-eastern corner of the Phase 2 area and this would still be provided.
No date had yet been provided by the developers for the handover of the Phase 2 area.
The Parish Council had clearly stated that it would not take the transfer of the Phase 3 area (the sports pitches) until their construction has been completed and the grass is in a cuttable condition. The Chairman felt that the boundary between Phase 2 and Phase 3 areas needed to be reviewed as he did not think that several practical issues had been fully considered. There were issues with regards to the tree planting but it was understood that the developer would be providing a one year guarantee to replace any landscape planting that should fail to establish. Members emphasised that any such replanting would need to be undertaken in the Autumn of 2019.
With regard to the allotments, Assistant Clerk, Emma Barritt, reported that a meeting had been held with the Allotment Association on 25 April but there had not been any progress towards the negotiation of a Lease or a
Management Agreement between the Parish Council and the Allotment Association. Members expressed the view that it might be better for the Parish Council to manage the letting of the new plots directly for a couple of years
in the same way as the Parish Council is directly managing Plots 1-26. It was mentioned that there was sufficient demand for all 25 new plots to be allocated to Tenants. It was agreed that the Tenancy Agreement and the Allotment Rules and Regulations that apply for Plots 1-26 could be used for the new site. It was noted that rents of £40 per annum had been recommended from the meeting with the Allotment Association but the rents and the
provision, or otherwise, of storage (lockable chests) were reserved for final decision at the June meeting. Water taps had been installed at the new allotment site but the supply was currently turned off for security reasons.

57/19TO REVIEW THE SECURITY OF THE COUNCILS OPEN SPACES

The Chairman reported that following a multi-agency meeting between CPC/EHDC/HCC and Police representatives, it had been agreed that HCC would start the procedure for a Prohibition of Driving Order to close the “dead end” section of the old London Road from four wheeled vehicular access so that it will only be
accessible by pedestrians and cyclists – the issue in this area was not just unauthorized traveller encampments but also fly-tipping. It was considered that the open space area protection proposals for Columbine Way be revisited (this work had been deferred at a previous meeting) and also that a gate and dragon’s teeth should be installed at the entrance to the new allotment car park area. Estimates would be obtained for approval to enable the work to proceed when the Phase 2 transfer at St James Place (Down Farm Park) is completed.
There was concern that the developers had taken down the fence between St James Place and the top field at Windmill View, thereby impairing the security of the top field. The Chairman reported that, at the site meeting with the developers on 3 April, it had been agreed that this fence would not be taken away until transfer, thereby maintaining the security of the Parish Council’s land. He had contacted the developers to express the Parish Council’s concern that this action had been taken contrary to that arrangement.

58/19TO RECEIVE A REPORT ON RECENT VANDALISM AND MISUSE OF PARISH COUNCIL LANDSCAPE AND FACILITIES AND TO CONSIDER MEASURES TO ADDRESS THESE ISSUES

Members expressed their serious concern at the extent of the vandalism that has occurred to the landscaping on the two new developments - Windmill View and St James Place. No less than 24 new and recently planted trees had been destroyed. The Police had been informed and CCTV, where installed, was being used to try and identify the culprits. The Chairman observed that at a modest estimate of the cost of replacement of, say, £200 per tree, the total bill that the Parish Council and the Estate Management Companies was facing would equate to a 3.7% rise in the precept for a Council Tax Band D property. There was also concern about the misuse of children’s play equipment by teenagers who congregate in those areas of the village.
It was agreed that a press release should be prepared and issued to inform villagers how much the current spate of vandalism is costing and to urge that residents continue to report every instance to the Police. It was also suggested that more ways of engaging with young people should be explored.

59/19TO RECEIVE CORRESPONDENCE LIST

Funding for Village Halls; Code of Conduct Training enquiry
Concerns raised again regarding lack of parking for walkers in Chalton
Confirmation of annual play equipment inspections to take place during May
Enquiry regarding Speed Watch in New Road – forwarded to relevant organization
Email from CFC regarding condition of pitch in Peel Park following mole damage – meeting arranged for Wednesday
EHDC community facility study – duly responded
Notification of road closure on 19th May (Clanfield Challenge) North Lane/South Lane
Butser Community Partnership Meeting PM (was CTCG) -29th May 1330-1500 in Conference Room 1, EHDC Offices, Meet the Funders; Dementia Festival information
Home Start Butser Vacancy – project Coordinator
HALC – Village of the Year/VE Day 75/Newsletter/NALC EXPO
CPRE updates / Community First courses / Rural Funding Digests

60/19TO CONSIDER DIRECTIONAL SIGNAGE TO THE SPORTS AND COMMUNITY CENTRE

A request had been made to EHDC regarding directional signage to the Community and Sports Centre – a proposed sign was duly shown to members which would be sited on the lamp post at the Green Lane / Chalton
Lane junction - EHDC would cover the cost. They would also be asked if a sign could be erected at the Drift Road end of Green Lane.

61/19FINANCE

To receive and agree the 2018-19 accounts and receive the internal audit report prior to Audit.
The accounts had been internally audited and the Clerk reported that there were no matters to raise

To receive the May financial statement.
The financial statement had been duly circulated to members showing a balance to date of £234,013.63. It was RESOLVED that the statement be accepted

To receive and agree Orders for Payment
Payments totalling £11558.36 had been issued since the last meeting and payments totalling £12107.29 were presented for payment. It was RESOLVED that all payments would be duly paid /accepted. The appendix is attached to the Minutes for Members and Orders for Payment to the published minutes

To agree the increase in working hours for the Open Spaces Officer/Assistant Clerk as per precept
It was agreed when the precept was set that it may be beneficial to the Parish Council for the Assistant Clerk to increase her hours from 10 to 12 per week to response to an increase in workload. It was RESOLVED that the increase in hours be implemented from 1st May, 2019

To receive a quarterly report and financial statement from Clanfield Sports and Community Foundation
Cllr Collins reported that, due to issues with the Foundation’s accounting system, the information would not be available until the June meeting and the Foundation’s Chairman would be willing to attend that meeting. Cllr Collins also reported that, due to the problems with the accounting system and delays in invoicing Vendors for use of the Centre’s facilities, the Foundation would be requesting an additional loan facility of £10,000. It was RESOLVED that this be approved subject to a formal request being received and to the terms of repayment (over 6 months) being expressed in a letter to be signed on behalf of both the Parish Council and the Foundation.

To agree the funding for the litter picking group as part of the Government funding
The Government has released ‘clean up’ funding to assist Parish Councils with litter picking/street cleaning projects – this Council’s share is £1666.66 - the leader of the local litter picking group has asked for additional equipment : pickers (10) £113.10 and the hoops (5) £98.60- the total spend would be £211.70 (inc. VAT. It was stated that other community groups could apply for funding for litter picking equipment- the Down Farm Park Gardening Club will also put in an application.

To agree the 2019 subscription to HALC and sign the membership document
The subscription to HALC/NALC for 2019 is £1,039.00 – duly RESOLVED. A membership document had been produced and submitted by HALC – it was RESOLVED that this be duly signed

62/19TO RECEIVE AND AGREE THE ANNUAL AUDIT STATEMENT

To agree the Annual Governance Statement
The Annual Governance Statement had been received and the appropriate section had been copied to Members – it was RESOLVED that all sections would be completed with a “yes” and the Chair and Clerk would sign accordingly. The audit would be advertised on the noticeboards as per the agreed dates for inspection.

To agree the Accounting Statement
The accounting statement was submitted to Members. However, the Chairman expressed his concern that the Internal Auditor (after consultation with the External Auditor) had advised the Clerk to use the Insurance Replacement Cost figures to calculate the value of the land and property that the Parish Council owns (its fixed assets). The Chairman stated that this resulted in a grossly inflated figure for the value of the Council’s assets. Following discussion, it was RESOLVED that the Accounting Statement be duly accepted and signed but subject to the Council’s query about the way in which the fixed asset value had been calculated being clearly expressed to the Internal and External Auditors in writing.

63/19TO REVIEW THE COUNCIL’S RISK MANAGEMENT ARRANGEMENTS

This is something picked up due to the fact that the Council require an intermediate Audit as spending/income is over £200,000 for 2018/19. The clerk has raised this with the internal auditor and it was agreed that a letter of explanation be sent to the Auditors stating that the risk management arrangements would be reviewed in July. These are general risk assessments as well as financial. The financial reserves risk assessment would be sent with
the Audit papers – Cllr Foster (Chairman of the Council’s Finance and General Purposes Working Group) said that he would review this on a quarterly basis.

64/19TO RECEIVE REPORTS ON PARISH OPEN SPACES/ PROPERTY:

Peel Park:
Play Equipment – to consider the quotes for the repairs – Two quotations had been received – a third had been requested but not received. One quotation is for supply only and the other is supply and install – it was RESOLVED that the latter quotation be duly accepted the costing for which will be £3905.00 + VAT (the supply only quote was £5201.68 + VAT). Cllr Foster suggested that he would revamp the noticeboard and possibly reposition it.
The steps into the park are gradually disintegrating – they are due to be replaced as part of the Accessibility Study – Clerk has chased for a meeting/update and would do so again.
Another unauthorised access gap has been formed in the Petersfield Road fence – by the skate park.

Sunderton Meadow Nothing to report

South Lane Meadow The Clanfield Challenge event will take place on 19th May. The AGM and regular meeting of the Trustees is scheduled for Tuesday 21st May. One of the bollards on the grass verge has been damaged.

Pond Nothing to report

Chalton Green The Clerk has had several conversations with a member of a local Ramblers Group regarding the car parking situation – the landowner is not prepared to open the car park – an enquiry was made with another landowner but unsuccessfully, also SDNP – it is understood that the lease with the brewery is under review next year - there is currently nothing the Council can do with regards to providing car parking in Chalton.

Storrington Road – inc LEAP and MUGA – issue raised regarding new fencing/lack of gate. An email had been received regarding the lack of a gate in the new fence to enable access to the children’s play area from the field. After consideration, it was agreed that the separation of the two areas must be retained and it was RESOLVED that the Parish Council does not approve the installation of gate.

Windmill View – Sports and Community Centre
To consider proposals including estimates for plant room alterations at the Centre.
The Chairman had submitted a written report to members on behalf of the group of Councillors who have been investigating this matter, the primary objective being to endeavour to significantly reduce the energy costs at the Centre. He outlined the investigations which had been made, the potential solution and he referred to the estimate which had been received from locally based contractors who have been advising the Parish Council. They had advised a major reduction in hot water storage capacity at the Centre, which had been considerably over-specified, from 6,000 litres to one 500 litre tank and to reconfigure the energy produced by the PV panels on the roof of the building so that they feed the building’s electricity requirements, including water heating, as opposed to solely exporting to the grid. Cllr Williams felt that the Council should consider going one step further by installing a Tesla battery arrangement to store and use any excess energy generated by the PV panels. The Chairman also referred to advice and indicative costings which had been received from the Foundation’s Property Managers and their contractors.
The estimate from the locally-based contractors (which, as yet did not yet include the use of a Tesla battery) was £12,485.00 + VAT. The cost had been calculated on the basis of weekend working during the first part of a week long contract period as the Sports Hall would need to be closed for 3 full days (from Friday evening until Monday evening). There could be additional costs in reimbursing the Foundation for lost income during that period of Sports Hall closure. The PV panels, themselves, needed to be checked monthly, cleaned half yearly and there is a mandatory requirement for them to be inspected professionally on an annual basis. It was proposed that the Parish Council would pay for the 2019 inspection at an estimated cost of around £780 + VAT. The Foundation’s Property Managers and their contractors had not yet submitted a confirmed estimate for the plant room works despite this having been expected. After full and detailed consideration, members agreed that if a confirmed and costed proposal should not be received from the Foundation’s Property Managers by the end of the week, discussions should continue with the locally-based contractors, including the possibility of adding a Tesla battery storage capacity with a view to a final decision being made at the June meeting.

Windmill View - Open Spaces – and Allotments (Down Farm Park Plots 1-26).
A quotation for the removal of dead wood in three trees – two on the highway with TPO’s and one next to the Centre had been received - £950.00 + VAT – a TPO application would need to be submitted and a possible road closure licence obtained – duly RESOLVED to progress this as a matter of safety.
The Chairman reported that the Down Farm Park Gardening Club is going from strength to strength. The original Steering Group had now handed over to a Club Committee which had been elected from the residents of the
Windmill View and St James Place estates, including a Chairman and Honorary Secretary. The Parish Council has an ex-officio seat on the Committee and it was noted that the Chairman or Cllr D’Este Hoare would attend the meetings, depending upon availability. With regards to the allotments, a request had been received to keep bees – this was approved in principle, subject to the bees being owned and tended by the Bee Keepers Association.

St James Place (Down Farm Park) – Phase 1 area including Bowling Green and Sports Pavilion.
Cllr Foster reported that he had resigned as a Trustee of Clanfield Bowls & Sports Club – the Council can appoint another Trustee but Members did not feel that this was a necessity.
In response to a question, the Chairman stated that the developers had not yet completed the outstanding landscaping work. It was noted that, under the terms of the Transfer, they should have carried out this work by 31st December 2018 or such later date as may be agreed. No request for further time had been received. It was agreed that the Council would need to undertake another landscape audit when the developers advise that the work is finished.

65/19TO RECEIVE WORKING PARTY / COMMITTEE REPORTS:

To receive Planning Committee minutes; The Minutes of the last meeting had been circulated and duly signed – the next meeting is scheduled for 28th May

Any other reports /updates Cllr White had attended the Southern Hants Locality Patients Group meeting in Cowplain – there had been 3 speakers in attendance – one speaking on social isolation/loneliness; Community First – their representative hopes to attend a future Council meeting; Primary Care network.
Cllr Collins had attended the Voluntary Care Group AGM on 2nd May – they are looking to recruit new volunteers to drive people to appointments etc. There are currently 850,000 people in the UK living with dementia this figure is expected to rise to 2 million by 2021; 86 people in Clanfield over the age of 65 have dementia.

The meeting closed at 9.55 p.m.

The next meeting is scheduled for Tuesday 4th June, 2019

THESE ARE A TRUE ACCOUNT OF THE MINUTES OF THE MEETING

 

ORDERS FOR PAYMENT 14TH MAY 2019

Payments made since last meeting:

PAYMENT METHOD

PAYEE

GROSS

VAT

NETT

SERVICES

BACS

THE KITCHEN BOX

 900.00

 

  900.00

CSCF PURCHASE

BACS

THE KITCHEN BOX

   67.48

  11.25

    56.23

CSCF PURCHASE

BACS

THE KITCHEN BOX

 260.43

  51.86

  259.32

CSCF PURCHASE

BACS

CLANFIELD SCF

6500.00

 

6500.00

PAYMENT TO THE CENTRE FOR RUNNING COSTS

D. CARD

AVG

    88.99

  14.83

    74.16

2 YEAR COMPUTER PROTECTION

D. CARD

BRITISH GAS

    93.77

    4.46

    89.31

BOWLS PAV FINAL BILL

DD

SALVUS TRUST

    66.40

 

    66.40

PENSION CONTRIBUTION

BACS

OCS GROUP

  300.96

 50.16

  250.80

PLAY EQUIPMENT INSPECTIONS

BACS

S. ROGERS

  857.20

 

 

DRAGONS TEETH AS AGREED

BACS

R. GOODMAN

2411.74

 

2411.74

PURCHASES MADE FOR THE COMMUNITY/SPORTS CENTRE

D.CARD

CASTLE WATER

      8.44

 

      8.44

PAVILION WATER BILL

D. CARD

CASTLE WATER

      2.95

 

      2.95

SOUTH LANE MEADOW WATER BILL

 

May payments already issued and presented:

BACS

MRS DIANE DUFFY

xxxxxx

 

 xxxxxx

CLERKS APRIL SALARY

BACS

MRS DIANE DUFFY

    79.00

 

     79.00

CLERKS APRIL EXPENSES

BACS

MRS EMMA BARRITT

xxxxxx

 

xxxxxxx

ASSISTANT CLERKS APRIL SALARY

BACS

HMRC

  289.23

 

   289.23

PAYE AND NI

BACS

SUSSSEX BUSINESS COMPLIANCY SOLUTIONS LTD

  180.00

    30.00

  150.00

LEGIONELLA RISK ASSESSMENT – SJP PAVILION

BACS

M. STANNING

  180.00

 

  180.00

PAVILION CLEANING *

BACS

DCM HOME ELECTRICAL SERVICES LTD

    45.00

 

    45.00

CRIMEA BARN ELECTRIC INSPECTION (SAFETY)

BACS

1ST CLASS ACCTS

    42.00

      7.00

   35.00

PAYROLL ADMINISTRATION FEE

DD (2ND)

BRITISH GAS

  284.32

    47.38

  236.94

SJP PAVILION FINAL GAS BILL

DD (10TH)

SALVUS TRUST

    24.00

      4.00

   20.00

PENSION ADMINISTRATION FEE

BACS

LEYDENE FENCING

2866.74

  477.79

 2388.95

STORRINGTON ROAD FENCING

BACS

CLLR FOSTER

  256.08

 

  256.08

CLLRS EXPENSES AND PURCHASES

BACS

CLLR BANNELL

    10.00

 

    10.00

PURCHASE OF SAFETY TAPE

05616

P.REYNOLDS

  160.00

 

  160.00

INTERNAL AUDIT – YEAR END

BACS

QUALITY LAND SERVICES

3876.60

  646.10

3230.50

GROUNDS MAINTENANCE

BACS

SERENITY DIGITAL

  180.00

    30.00

  150.00

WEBSITE HOSTING

BACS

BLENDWORTH CENTRE

  468.00

    78.00

   390.00

LITTER PICKING

BACS

HAMPSHIRE ASSOCIATION OF LOCAL COUNCILS

1039.00

 

 1039.00

AFFILIATION FEES – NALC AND HALC

BACS

NALC

    17.00

 

     17.00

LOCAL COUNCIL REVIEW SUBSCRIPTION

DC

CASTLE WATER

      2.85

 

       2.85

SOUTH LANE MEADOW WATER BILL

DC

CASTLE WATER

      8.17

 

       8.17

PEEL PARK PAVILION WATER BILL     

DD (14TH)

SALVUS TRUST

  108.45

 

   108.45

PENSION CONTRIBUTION

BACS

HAMPSHIRE PLAYING FIELDS ASSOCIATION

   40.00

 

    40.00

ANNUAL SUBSCRIPTION

*The pavilion cleaner will be increasing her hourly rate from 1st May from £9.00 to £9.25

All meeting minutes